<aside> 💡 This 50-minute one-on-one meeting structure is modeled on the ScalePassion method, incorporating best practices to optimize leader-employee interactions. It begins with a personal check-in to build rapport, followed by a discussion aligning personal and company purposes. The meeting focuses on reviewing personal and business Objectives and Key Results (OKRs), providing developmental feedback, and revisiting impeccable agreements to ensure clear commitments. This approach is designed to foster open communication, align strategic objectives, and support personal and professional growth, enhancing the relationship between leader and employee.

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Pre-Meeting Preparation

• Direct Report Preparation: Prepare a broad agenda focusing on updates related to personal and business OKRs, feedback areas, and any current challenges.
• Manager Preparation: Review the prepared agenda, ready feedback, and think about how to integrate discussions with the overarching company and personal purposes.

Meeting Structure

1. Opening and Personal Check-in (5 minutes)

• Objective: Establish rapport and ensure open lines of communication.
• Activities:
  • Begin with sharing personal updates or good news to foster a relaxed and open environment.
  • Discuss any relevant personal matters to strengthen the relationship and build trust.

2. Purpose Alignment (5 minutes)

• Objective: Reinforce connection with the company’s and individual’s purpose.
• Activities:
  • Briefly recap the company’s purpose and how current projects align with it.
  • Reflect on the individual’s personal purpose and discuss how their daily work supports this.

3. Review of Objectives and Key Results (25 minutes)

• Objective: Track and support progress towards personal and business goals.
• Activities:
  • Review the leader’s personal OKRs with a focus on personal development.
  • Discuss business OKRs that the leader is responsible for, evaluating progress and identifying any obstacles.

4. Developmental Feedback and Employee's Input (5 minutes)

• Objective: Exchange feedback to foster personal growth and operational effectiveness.
• Activities:
  • Provide specific feedback on recent performances.
  • Invite the employee to share their experiences and insights regarding their work and its impact.
  • See more on Feedback.

5. Review of Impeccable Agreements (5 minutes)

• Objective: Ensure clarity and commitment to shared goals and actions.
• Activities:
  • Review existing agreements to ensure they are still relevant and being honored.
  • Establish any new agreements needed based on the day’s discussions. Impeccable agreements should be clear, achievable commitments that both parties agree are essential for moving forward. They must be specific, time-bound, and measurable to ensure accountability. “Who’s doing what by when?”